A Production to Watch
Cybis has had the privilege of partnering with GrowFL since 2019 for their annual Florida Companies to Watch (FLCTW) event. This event has allowed GrowFL to promote growing companies and thriving entrepreneurs in the Sunshine State. Along with providing a networking opportunity for the Honorees and Sponsors in attendance, GrowFL shines as Florida’s only organization exclusively dedicated to the acceleration of second-stage companies. While GrowFL focuses on the growth of these successfully-growing businesses, Cybis focuses on creating an event experience for their upscale audience members!
The special relationship between Cybis and GrowFL allows the organizations to mutually benefit from one another—Cybis assists with all pre-production, creates custom motion graphics, serves as a knowledgeable consulting party, and builds the beautiful stage present at Florida Companies to Watch events year after year. In return, GrowFL gathers some of the most notable entrepreneurs and businesses in Florida for their annual ceremony.
Special opportunities like these afford Cybis a new market of potential customers while also elevating the great work being done by GrowFL. From supporting a live event to fully producing a virtual FLCTW in an LED studio space, Cybis is excited to have returned to the live environment for their 2022 event and looks forward to continuing to set the stage for this esteemed organization.
Unbelievable Excellence with Visit Orlando
“Visit Orlando is The Official Tourism Association® for Orlando, the most visited destination in the United States and Theme Park Capital of the World,” and Cybis has had the honor of serving this esteemed organization time and time again. Within this long-standing alliance, we have exponentially increased the number of shows produced from year to year for Visit Orlando, a clear testament to the quality of production we provide here at Cybis!
While the tourism bureau focuses on promoting Orlando, our team is focused on showcasing their incredible attributes to a greater, global audience. With the debut of their Unbelievably Real marketing campaign this past year, Visit Orlando looked to Cybis to produce the campaign’s motion graphics, live show vision/direction, and stage management. With this, Cybis also maintained secrecy of the information until the international press conference—IPW—ensued, which we also produced!
In our most recent project together, we produced Visit Orlando’s annual Insights Luncheon & Economic Forum. As with all beginning stages of a live production, we listened to the team’s specific vision for the event, style, scripting, and stage environment. Custom, elegant set design, motion graphics, and scripted moments helped to highlight trends and opportunities that will shape the future of Orlando and tourism in our city.
From luncheons to international press releases, Cybis has produced a variety of events for Visit Orlando in many of Orlando’s most premiere locations, fitting to say the least! These locations include the Dr. Phillips Center, the Amway Center, Orange County Convention Center, and even local venue sellouts. With Cybis’ commitment to Total Show Management for all of our clients, we aim to fulfill promises and exceed expectations. We greatly cherish our partnership with Visit Orlando as it continues to keep us on our feet with new shows and new challenges on the horizon!
HOSA–Future Health Professionals has partnered with Cybis since 2007 for the production of their annual International Leadership Conference. This long standing relationship has established a great deal of trust, which allows Team Cybis to test all creative limits of event production. When the audience comes from so many countries across the globe, Cybis steps up to the challenge of exceeding their expectations.
This year, Cybis built a stage inspired by the “in-the-round” concept. A stage in-the round is exactly how it sounds: it is placed in the center of a space and the audience is placed 360 degrees surrounding the stage. However, in order to accommodate a centrally-located VIP room and winner staging area, Cybis created more of a “north and south” stage. The audience had the same view of the stage from both sides, so the conference was able to seat half of the attendees on one side and half on the other.
After two years of virtual conferences, Cybis’ goal was to create a sense of connection as people came back together. With a creative LED archway, HOSA International Officers and special speakers were able to switch back and forth to either side of the stage and address both sides of the audience. It was important to not make either side feel as if the show was being directed more toward one than the other. Projection screens provided a look into what was happening from all angles, on all sides, at any moment, immersing the audience into every element of the show regardless of which side the action was actually on.
Creative opportunities like this are the highlight of producing live events. Being able to create an amazing experience for over 10,000 people inspires Team Cybis to continue supporting events and organizations that are also doing creative and unthinkable things. With a strong dedication to inspiring audiences, Cybis is committed to going above and beyond whenever possible to create the experience of a lifetime for leaders of all ages!
Event Production Beyond All Limits
The process of producing live events involves more than just lights, camera, action. The pre-production phase of a live event is where many companies struggle. And companies who shine in pre-production generally have to outsource other aspects of production, such as gear rental, staffing, and show execution. Cybis excels in total show management: a turnkey approach to producing live events. Organizations who partner with Cybis experience a “one-stop shop” — one point of contact for all event-related aspects.
For BPA, Cybis provided all event production services: scriptwriting, logo creation, graphics creation, stage design, room diagramming, production team staffing, venue coordination, vendor coordination, audiovisual equipment, on-site talent coaching, creative consulting, and served as the backbone in all other general session/awards ceremony-related situations.
In the days approaching show time, Cybis’s elite team of production and staging professionals gather to walk through the production of the entire event. No matter the role, every team member knows the event from start to finish, a key to our success. As BPA leaders arrive, they are given personal attention to hone in on their speaking and presentation skills. While our clients are being personally coached, the technical aspects of the show are taken care of in the background. Witnessing an event from inception to completion is a truly amazing experience, especially because the entire process is produced internally here at Cybis.
All Things Production & Branding for the National Career Association!
With the inaugural National Career Development Conference on the horizon, the newly-formed National Career Association looked to Cybis to produce their very first live event! Starting off with an audience in the hundreds, Cybis was poised to support the event from pre-production all the way through to on-site execution. As with any new organization, NCA was also in need of a brand design, and Cybis was perfectly fit to serve all of their needs under one roof.
Following the creation of the NCA brand, Cybis got to work on the details. NCA emphasized how they wanted to go above and beyond for the first ever National Career Development Conference, to set the stage for future growth, so our pre-production began with conversations about creative and technical direction for the event. It was our goal to wow first-time event-goers and create an inspirational production experience for our true client: the audience!
During pre-production, the Cybis Team got to work connecting with the venue and coordinating all technical aspects of the event. Our audiovisual experts developed room and stage diagrams, along with gear lists and detailed production plans for the equipment Cybis provided. On the creative side, Cybis also developed the motion graphics and comprehensive design of the show. Providing Total Show Management and support meant Cybis had to make decisions about the stage design; video, audio, and lighting equipment; team staffing; and set building to create a program that was truly unforgettable.
When showtime finally arrived, Cybis brought our talented production team and stage manager to provide VIP coaching and leadership for this inaugural event. The NCDC serves as an opportunity to highlight members of NCA and recognize them for all of their achievements in career exploration programs. It was Cybis’ goal to elevate this organization and their mission through high quality production and creative elements. Seeing what was once an idea form into a complete organization with a clear brand and logo, to then seeing a stage and full event built around that brand, resulted in an immensely successful event with more opportunities ahead for Cybis and NCA!
CONNECTing with E2open
Cybis had the privilege of partnering with E2open for the first time to produce their CONNECT 2022 Customer Conference. E2open’s global conference serves as a hub for networking professionals, influential individuals, and industry solutions. While their company focuses on providing solutions to their customers, our team is focused on creating solutions for the show.
With Cybis’ commitment to Total Show Management for all of our clients, we aim to fulfill promises by exceeding expectations. During the pre-production phase of this project, we listened to the E2open team’s vision for the event, environment, and stage. What we gave them was a custom-built, client-inspired stage with multiple projection spaces, personalized lighting designs, and professional elegance to highlight the mission, message, and leadership of E2open.
When showtime finally arrived, the Cybis team was all-hands-on-deck. Since the talented people on our team tour with us for multiple events in our show season, they are equipped with the knowledge and experience of a smooth sailing production. Cybis continues to go above and beyond the call of duty, executing flawless excellence for our client’s live event experience.
In the Interim: Big Groups to Broadcasts
With an anticipated live audience of over 12,000 attendees, HOSA-Future Health Professionals—like so many other organizations—had to bring their 2020 International Leadership Conference to a virtual platform.
This year, the Cybis Team flew to Dallas, TX to produce and broadcast the general sessions for HOSA’s online audience of over 6,000. Tucked away in a ballroom of the Gaylord Texan Resort & Convention Center, our team built a full set equipped with an LED screen, neon accents, a brilliant reflective stage, full lighting, and haze for dramatic effect. The leadership rehearsed and presented on-stage as normal… with the contingencies of wearing masks and staying 6’ apart.
Team Cybis followed all of the safety precautions on-site as well to ensure that we created a healthy environment for our team and representatives from HOSA: one person per 6-foot table, mandatory masks to be worn at all times, temperature checks at the beginning of each work day, hand sanitizer available all over the room, online team documents, individual hotel rooms, and social distancing on and off the work-site.
Over the course of seven days, our team travelled, set up, rehearsed, broadcasted seven general sessions, and struck the whole set. We received rave reviews from HOSA staff, members, and online participants.
It was one of the best [sessions] ever, regardless of whether it was online or in person.
— Jeff Koeninger, Director of HOSA, Inc.
We were proud to produce this flagship virtual event and showcase our potential for other organizations as the industry faces tough decisions over the upcoming months. Our team will continue to adapt to the changing times and demands of virtual events, but we can’t wait to get back to the live productions we love most. In the interim, our team will be serving clients virtually whether we are together, miles away, or just six feet apart.
Cybis Solutions for BluJay Customer Conference
Cybis has had the privilege of producing BluJay Solutions’ annual SOAR event since it came to Orlando in 2018. BluJay’s global customer conference serves as a hub for networking professionals, influential individuals, and industry solutions. While their company focuses on providing solutions to their customers, our team is focused on creating solutions for the show.
With Cybis’ commitment to Total Show Management for all of our clients, we aim to fulfill promises by exceeding expectations. During the pre-production phase of this project, we listened to the BluJay team’s vision for the event, environment, and stage. What we gave them was a custom-built, client-inspired stage with multiple projection spaces, personalized lighting designs, and professional elegance to highlight the mission, message, and leadership of BluJay Solutions. When the BluJay team requested a different direction for on-screen content, we knew we could get the job done. And we did: with parallax motion graphics, industry-oriented imagery, and client-specific designs.
When showtime finally arrived, the Cybis team was all-hands-on-deck. We put our best people up front to direct the show and our secret weapon backstage to choreograph the show; every key member of our group was in a position to elevate the entire event experience. Since the talented people on our team tour with us for multiple events in our show season, they are equipped with the knowledge and experience of a smooth sailing production. We know we can count on our team to go above and beyond the call of duty so that our clients can count on Cybis for flawless excellence in their live event experience.
Cybis SOARs with A/V
For a rapidly advancing business like BluJay Solutions, obtaining and maintaining customers is the key to its growth and success as a supply chain software company. To celebrate the performance of their top companies and partners, BluJay prepared to host their second annual SOAR Customer Conference in Orlando, Florida, home of Cybis Communications.
Brian Toy, BluJay’s Director of Corporate Marketing, had worked with Cybis just three years before on a very successful corporate conference at another company. After recently reconnecting, Brian informed us he was so happy with our work, he wanted Team Cybis for an upcoming BluJay production.
With a new, exciting corporate event at hand, Cybis was prepared to support all of BluJay’s audio/visual needs from equipment to creative design and all the way up to total show management. Cybis’ blend of scenic and technical professionals allowed the team to conduct effective pre-planning and have the most acute attention to every detail in production.
Using Vectorworks, a 3D software tool, Cybis was able to plan, design, construct, and preview the fully built-out ballroom and stage before arriving to the venue.
Equipped with a custom lighting package including moving lights, beam lights, and a RoadHog4 lighting console, our team created a truly unique atmosphere by illuminating the stage, room, and walls with all of the colors from the SOAR theme.
Knowing that winners were to be announced and important messages needed to be heard, Cybis’ provided the audio console, speakers, and wireless microphones that contributed to an engaging and successful audio experience.
Last but not least, we brought BluJay to the big screen with 4K projectors, 75” LED monitors, and a completely custom show graphics package with high-definition animations and personalized introductions.
As setup began, the technical side of production was underway and preparation for the show commenced. Team Cybis understands that quality comes from rehearsals. “Rehearsals, rehearsals, rehearsals” from lighting cues to speaking parts, from mic checks to graphics testing, from pre-show to outro. The solid technical execution Cybis is able to achieve is largely a result of this thorough preparedness. There is no facet of show production Cybis cannot support; and with this type of total show management, satisfaction from our clients is guaranteed.
Members of BluJay Solutions reported overjoyed reviews from customers and attendees, and are expecting increased attendance for the next customer conference. Brian Toy followed up with Cybis after the event to express his gratitude and pass along a positive message:
We’d like the same crew for next year. They were all awesome. Got compliments from the keynote speakers even that you all were some of the best production & stage crew they had ever worked with.
— Brian Toy, Director of Corporate Marketing, BluJay Solutions
HOSA ILC Stage Design
In preparation for HOSA’s International Leadership Conference―the first of its kind, including members from other countries around the world―Cybis used its 22 years of experience producing live shows to develop some of its most creative work. With an audience that required the use of two Disney resort ballrooms, Cybis needed to design two unique stages that would captivate those in each room. The team involved in the stage design process integrated some of Cybis’ most elaborate designs for the HOSA sets. Adorned with hand-made structures that shined and amazed, both stages were designed to be easily seen by over 10,000 attendees – both Cybis and HOSA’s largest audience in their decade of partnership.
Faced with such a large conference, the Cybis team was motivated to think outside the box and breathe extra creative life into the production. What the team came up with was all-encompassing―big stages with multiple screens, ballrooms full of color, lighting and construction of the stages used to create volume and depth on the set with different textures and dynamic designs―the integration of everything enveloped the action happening up front.
With the extravagant stage designs in place, it was up to the rest of the team to make everything flow together. Calculated stage choreography coupled with predetermined camera shots and dazzling graphics projected on a 60-foot LED video screen allowed us to highlight all of the important accomplishments of those dedicated to HOSA’s cause. Cybis not only wanted to celebrate HOSA’s 40th International Leadership Conference, but to also emphasize in a big way the critical need of health professionals in our society.
In order to convey the important message of this huge organization, the Cybis team came up with a purpose-driven video to kick off the beginning of the conference. The introduction portrayed HOSA’s mission while inspiring the audience to pursue the various health fields that exist and have yet to be created. The video incorporated the large LED screen as well as (12) 4K televisions and two 20-foot projection screens to physically emphasize the huge impact of HOSA-Future Health Professionals. In addition to communicating the benefits of joining a health profession and making a difference, the video itself was designed to catalyze the passions of the audience members and motivate them to “lead, learn, serve, and innovate.”